This Privacy Notice explains the types of personal data we may collect about you when you interact with us. It also explains how we will store and handle that data, and keep it safe.
We know that there is a lot of information here, but we want you to be fully informed about your rights, and how Greenacres Curling Limited and Greenacres Curling Club use your data.
We hope the following sections will answer any questions you have but if not, please get in touch with us.
It is likely that we will need to update this Privacy Notice from time to time. We will notify you of any significant changes, but you are welcome to check it whenever you wish.
The law on data protection sets out a number of different reasons for which a company may collect and process your personal data, including:
In specific situations, we can collect and process your data with your consent.
When collecting your personal data, we will always make clear to you which data are necessary e.g. your membership, competition entries, etc.
We only collect data which you give us or your curling club gives us on your behalf.
In certain circumstances, we need your personal data to comply with our contractual obligations.
For example, if you wish to become a member, we will collect your contact details to send out your membership.
If the law requires us, we may need to process your data to pass on to law enforcement details of any people involved in fraud or other criminal activity affecting the Company or Club. We may also be required to pass on details of people to Government Health agencies for the purposes of Covid 19 Track & Trace.
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests.
For example, we will use your contact details for the purpose of maintaining your membership.
We will also use your contact details to send you offers of competition entries that we think might interest you.
You are free to opt out of these at any time by contacting us by post or email.
We know how much data security matters to all our members. With this in mind we will treat your data with the utmost care and take all appropriate steps to protect it.
We secure access to all transactional areas of our website using ‘https’ technology.
Access to your personal data is password-protected.
We regularly monitor our system for possible vulnerabilities and attacks.
Paper records are kept secure under lock and key.
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected and our legitimate interest of maintaining membership.
At the end of that retention period, your data will be deleted completely.
We sometimes share your personal data with other members of Greenacres Curling Club who request it and with your own curling club.
In order to keep your data safe and protect your privacy:
We will only do this in very specific circumstances, for example:
Your data is only processed by Richard Harding & Rod Dickson, directors of Greenacres Curling Limited, and Rhona Howie within the confines of Greenacres Curling Rink, Bowfield Road, Howwood, Renfrewshire PA9 1DE.
It is processed and stored on our computer system. Our databases are password protected and have suitable firewall protection installed.
An overview of your different rights
You have the right to request:
For example, when you withdraw consent, or object and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end.
To do this, please contact Greenacres by post or email.
Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent. To do this, please contact Greenacres by post or email.
Where we rely on our legitimate interest
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
Checking your identity
To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Greenacres Curling Limited
Renfrewshire PA9 1DE
Tel: 01505 850633
Bowfield Rd, Howwood,
Renfrewshire PA9 1DE